The Target system configuration dialog: Dynamics 365 for Finance and Operations settings
Use these settings to configure the Dynamics 365 for Finance and Operations integration.
To access this dialog: Select a Services node in the administration tree-view on the partner level or customer level, select Target system, select Dynamics 365 for Finance and Operations and click Configuration.
|Output image format
|Determines the format of the output invoices.
If you change the output format, the change only applies to invoices that you upload after the change was made. Invoices that are already in the system at the time of the change are not affected.
When enabled, XML data for multiple documents is sent to the target system a single XML file at regular intervals. Normally, Kofax AP Essentials sends documents to the target system one at a time as soon as they are ready. When output is consolidated, however, documents are kept until the Interval in minutes has passed. Then the XML data for all of the documents that are ready is sent to the target system together in one XML file. If you choose to consolidate output, these settings are available:
When Consolidate output is enabled, ReadSoft Online XML (2.0) is used to create the document output.
|The URL of the Dynamics 365 tenant. For example, https://mycompany.cloudax.dynamics.com.
|The Directory Tenant ID that is specified on the application registration page in Azure AD. Optionally, you can use the active directory domain name.
|Client application ID
|The Application Client ID that is specified on the application registration page in Azure AD.
|The client secret Value that you create when registering Kofax AP Essentials in Azure AD.
|Recurring data job ID
|The ID of the recurring data job you create in Dynamics 365.
|Default procurement category
|Optional. The name of the category to use when the procurement category and article number are not specified on the invoice.
|Custom field mapping
|The custom field pattern (data template) you use to map Kofax AP Essentials data to Dynamics 365 header fields (vendor invoice header entities).
|Custom line-item field mapping
|The custom field pattern (data template) you use to map Kofax AP Essentials data to Dynamics 365 line-item fields (vendor invoice line entities).
|Negative amount fields for credit notes
For credit notes only, this setting determines which fields, if any, in the Custom field mapping setting will have negative values.
The field type names you specify here (semicolon-separated) will have negative values on credit notes sent to the target system when used in conjunction with the Custom field mapping setting. In other words, the fields you specify here must also be mapped to a header field in the Custom field mapping setting. For example, assume you want InvoiceTotalVATAmount to be sent to the target system as a negative amount (for credit notes). In this case, you must specify InvoiceTotalVATAmount here, and you must also map InvoiceTotalVATAmount to a Dynamics 365 header field in the Custom field mapping setting.
By default, this setting contains these fields:
|Add default line if no line items exist
|Automatically adds a default line to documents if no line items exist and no PO number is specified on the document. The default line contains the currency, procurement category, vendor account and invoice account.
|MASTER DATA IMPORT
|Procurement category hierarchy
| The name of the procurement category that you want to import.
To locate the name of the procurement category in Dynamics 365:
|Tax registration number source
Specifies the Dynamics 365 field you want to import as master data for the tax registration number.
If you have network restrictions on IP addresses, Kofax AP Essentials uses these IP addresses to connect to Dynamics 356 for Finance and Operations: