Line-item pairing

Line-item pairing, also known as matching, is the process of ensuring that goods and services ordered are received in the correct quantities and prices according to a purchase order.ReadSoft Online supports line-item matching with purchase-order data from your financial system. The settings in the Purchase order service determine whether you can perform manual line pairing, automatic line pairing or both. You can also enable 2-way and 3-way matching field validations to provide additional confirmation that the values are correct.

Manual line pairing

To match a line item with purchase order data from the target system when verifying line items:

  1. Click any field on the line that you want to match.
  2. Click and use the dialog that appears to locate the corresponding line from your financial system.
  3. Double-click the corresponding line. The values for these line-item fields are automatically updated with the values from your financial system:
    • Line number (LIT_RowIdentifier).
    • Order number (LIT_OrderNumber).
    • Article number (LIT_ArticleIdentifier).
    • Description (LIT_ArticleName).
    • Unit of measure (LIT_DeliveredQuantityUnitCode)

Automatic line pairing

Automatic pairing is performed:

  • After invoice extraction, but before the invoice is ready for manual verification.
  • When you open an invoice for verification.
  • Anytime you:
    • change the supplier.
    • change the order-number header field.
    • change the value any of these line-item fields: Order number, Article number, Unit price, Quantity.
    • draw on the invoice image.

When ReadSoft Online matches a line item successfully, the values for these line-item fields are automatically updated with the values from your financial system:

  • Line number (LIT_RowIdentifier).
  • Order number (LIT_OrderNumber).
  • Article number (LIT_ArticleIdentifier).
  • Description (LIT_ArticleName).
  • Unit of measure (LIT_DeliveredQuantityUnitCode)

If Automatic line-pairing is enabled, and multiple matches are found for a line, the line-number field receives the validation error, “No matching purchase order lines were found.”​

How it works

Any time pairing is performed, manually or automatically, ReadSoft Online uses these fields to perform line pairing and validate the results:

Purchase order line Invoice line
Order line number LIT_RowIdentifier
Article number LIT_ArticleIdentifier
Category number LIT_ArticleIdentifier
Supplier article number LIT_ArticleIdentifier
Quantity LIT_DeliveredQuantity
Unit price LIT_UnitPriceAmount