Supported input file formats
Tungsten AP Essentials can process documents in many file formats and languages.
Image formats
These image file formats are supported when you send invoices to AP Essentials:
- JPEG, JPG
- PDF version 1.3 to 2.0. Encrypted PDFs are not supported. XFA documents and PDF portfolios are not supported.
- PNG
- TIFF, TIF
Image quality
- All document images must have a height of at least 1,000 pixels and a width of at least 1,000 pixels. However, images cannot exceed 10,000 x 10,000 pixels.
- Recommended resolution: 300 DPI.
For Chinese document types, we recommend a minimum resolution of 400 DPI.
- Color mode: Color, gray scale and bi-tonal images are supported.
- Scanning mode: Simplex and duplex scanning is supported. Blank pages that are used for page separation are automatically removed from batches.
XML formats
In addition to the image formats above, Tungsten AP Essentials accepts XML input in these formats:
Tungsten AP Essentials also supports XML input from Fakturaportalen.
When you verify an XML invoice, an invoice image is generated from the XML to make verification easier. However, if you process ESXML or Fattura documents that contain embedded PDFs, the embedded PDF is used as the invoice image. Currently, ESXML and Fattura are the only XML formats that support embedded PDFs in this manner.
Tungsten AP Essentials supports electronically signed XML invoices (P7M files); however, encrypted P7M files are not supported.
File size limitations
| Description | Limit | Note |
|---|---|---|
| Max file size for input files | 50 MB |
This is the maximum size allowed for documents that are sent to Tungsten AP Essentials for processing. If the limit is exceeded, the document receives the status, input failed. |
| Max file size for storage upload | 25 MB |
If the limit is exceeded, you receive a notification that the upload failed. |
| Max file size for master data upload |
200 MB |
If the limit is exceeded, you receive a notification that the upload failed. |
Document limitations
| Description | Limit | Note |
|---|---|---|
| Maximum number of pages in a document | 2,000 pages | If the limit is exceeded, the document receives the status, input failed. |
| Maximum number of pages in an invoice containing line items from a new supplier where all pages are interpreted | 100 pages on the first invoice from a new supplier.
2,000 pages on subsequent invoices from the same supplier. |
If the document has more than 100 pages, only the first page is interpreted on the first invoice received from a new supplier. The next time an invoice is received by the same supplier, and the supplier is properly identified, up to 2,000 pages can be interpreted. |
| Maximum number of pages in a remittance advice | 2,000 pages |
Invoice languages
The Extraction service extracts and interprets invoice information in the languages depicted below. Accounts payable document types support purchase order invoices, expense invoices and credit notes. Accounts receivable document types support purchase order documents and remittance advices.
— The document type is supported.
— The document type is available on a preview basis.
| Document type (locale) | Supported invoice languages | Accounts payable | Accounts receivable | |||
|---|---|---|---|---|---|---|
| PO invoice | Expense invoice | Credit note | Purchase order | Remittance advice | ||
| Australia | English | | | | | |
| Austria | German, English | | | | ||
| Argentina | Spanish, English | | | | ||
| Belgium | Belgian Dutch, French, German, English | | | | ||
| Brazil | Brazilian Portuguese, English | | | | ||
| Britain | English | | | | | |
| Bulgaria | Bulgarian, English | | | | ||
| Canada | English, French | | | | ||
| Colombia | Spanish, English | | | | ||
| Chile | Spanish, English | | | | ||
| Czech Republic | Czech, English | | | | ||
| China | Simplified Chinese, English | | | | ||
| Denmark | Danish, English | | | | | |
| Estonia | Estonian, English. Latvian and Lithuanian months are also interpreted. | | | | ||
| Finland | Finnish, Swedish, English | | | | ||
| France | French, English | | | | | |
| Germany | German, English | | | | | |
| Greece | Greek, English | | | | ||
| Hong Kong | Traditional Chinese, English | | | | ||
| Hungary | Hungarian, English | | | | ||
| Iceland | Icelandic, English | | | | ||
| India | English | | | | ||
| Indonesia | Bahasa Indonesia, English | | | | ||
| Ireland | Irish, English | | | | ||
| Israel | Hebraic, English | | | | ||
| Italy | Italian, English | | | | ||
| Japan |
Japanese, English |
| | | ||
| Korea |
Korean, English |
| | | ||
| Latvia | Latvian, English. Estonian and Lithuanian months are also interpreted. | | | | ||
| Lithuania | Lithuanian, English. Estonian and Latvian months are also interpreted. | | | | ||
| Malaysia | English, Malay | | | | ||
| Mexico | Spanish, English | | | | ||
| Netherlands | Dutch, English | | | | | |
| New Zealand | English | | | | ||
| Norway | Norwegian, English | | | | | |
| Philippines | English, Filipino (limited support) | | | | ||
| Poland | Polish, English | | | | ||
| Portugal | Standard Portuguese, English | | | | ||
| Romania | Romanian, English | | | | ||
| Russia | Russian, English | | | | ||
| Singapore | English | | | | ||
| Slovakia | Slovak, English | | | | ||
| South Africa | Zulu, Xhosa, English, Afrikaans | | | | ||
| Spain | Spanish, English. Catalan months are also interpreted. | | | | ||
| Sweden | Swedish, English | | | | | |
| Switzerland | German, French, Italian, English | | | | ||
| Taiwan | Traditional Chinese, English | | | | ||
| Thailand | Thai, English | | | | ||
| Turkey | Turkish, English | | | | ||
| United States | English | | | | | |
| Vietnamese | Vietnamese, English | | | | ||
| Other types | ||||||
| XML |
Supports most European languages. This is a generic document type that you can use to extract data from XML invoices from Europe. The XML document type includes many more fields than the other document types. We recommend using this document type if you use E-Invoice Connect. |
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