Dynamics 365 for Finance and Operations
Kofax AP Essentials is an automated document-processing system that utilizes remote cloud computing. This means you no longer have to maintain large, expensive server systems and complex software installations in order to process documents. Instead we handle all of that for you, and all you need is a web browser to access a state-of-the-art document-processing system on the cloud.
Kofax AP Essentials accepts documents in various formats—such as paper, image files, email—and automatically interprets and validates them. All you have to do is log in using a web browser to upload invoices and check interpreted data for correctness using an intuitive, state-of-the-art interface. Likewise, administrative tasks can be easily performed in a web browser.
After an invoice is processed, Kofax AP Essentials automatically sends the output (document data and images) to a target system. The target system can be one of many popular financial systems, accounting programs, ERP systems, or even a file system. The possibilities are endless.
Kofax AP Essentials can do more than send output to a target system; it can also perform seamless, two-way communication with the target system, providing additional features and interaction. We call this an integration. Integrations are flexible, easy to configure, and come complete with all the features you need in order to connect Kofax AP Essentials with your target system. This saves you time and money, since there is no need for extensive customization.
This integration consists of these components:
- Kofax AP Essentials.
- Dynamics 365 for Finance and Operations.
The Dynamics 365 for Finance and Operations integration enables cooperation between Kofax AP Essentials and Dynamics 365 for Finance and Operations. It leverages more power and adds value to your current accounts-payable system by extracting data from supplier invoices without any tedious projects or expensive hardware investments.
The Dynamics 365 for Finance and Operations integration supports these features:
Master data synchronization - The integration synchronizes master data between Dynamics 365 and Kofax AP Essentials using ODATA. For example, Dynamics 365 suppliers (vendors), purchase orders, items (articles), procurement categories, currencies and sales tax groups are imported, so they are available for invoice processing in Kofax AP Essentials.
When importing items master data, Kofax AP Essentials imports items in the language specified in the Dynamics 365 language settings (System Administration > Setup > System Parameters) if translations are available. Note: If the item name lacks a translation, the search name is imported instead.
Document processing using DIXF - This includes creating vendor invoice headers, lines, attachments (invoice image) and tracking inside Dynamics 365.
Automatic field mapping.
Data templates for mapping custom fields.
Processing of PO and non-PO invoices as well as credit notes.
Support for multiple purchase orders per invoice.
Lets you consolidate output to the target system at regular intervals, which greatly increases performance for large-volume data transfer by reducing the number of connections to the target system.
Where to go from here
Before you can use Dynamics 365 for Finance and Operations with Kofax AP Essentials, you must complete these steps:
Configure Kofax AP Essentials for use with Dynamics 365 for Finance and Operations.
After you complete the steps above and the rest of the customer setup, you are ready to begin processing invoices using the integration for Dynamics 365 for Finance and Operations.