Amount balancing

There are several ways to balance amounts when coding invoices, depending on the settings you choose in the Coding settings:

  • Standard debit/credit balancing
  • Balancing against the total gross amount
  • Balancing against the total net amount

Standard debit/credit balancing

Balancing against the gross amount is the default behavior when Allow balancing against total amount is not selected. When you perform debit/credit balancing, the total of the debits, must equal the total of the credits.


Standard debit/credit balancing

In this example, the sum of the debits equals the sum of the credits.

Balancing against the total gross amount

You can balance against the gross amount of the invoice by selecting Allow balancing against total amount and selecting Gross amount as the Balancing amount. When you balance against the gross amount of the invoice, the absolute value of the sum of the debits, minus the absolute value of sum of the credits, must equal the absolute value of the gross amount of the invoice.


Balancing against the total gross amount

In this example, the absolute value of the sum of the debits, minus the absolute value of sum of the credits, equals the total gross of the invoice.

Balancing against the gross amount minus the VAT amount

You can balance against the gross amount of the invoice by selecting Allow balancing against total amount and selecting Gross amount minus VAT amount as the Balancing amount. When you balance against the gross amount minus the VAT of the invoice, the absolute value of the sum of the debits, minus the absolute value of sum of the credits, must equal the absolute value of the gross amount of the invoice minus the VAT amount.


Balancing against the gross amount minus the VAT amount

Balancing against the total net amount

You can balance against the net amount of the invoice by selecting Allow balancing against total amount and selecting Net amount as the Balancing amount. When you balance against the net amount of the invoice, the absolute value of the sum of the debits, minus the absolute value of sum of the credits, must equal the absolute value of the net amount of the invoice.


Balancing against the total net amount

In this example, the absolute value of the sum of the debits, minus absolute value of the sum of the credits, equals the net amount of the invoice.