The Target system configuration dialog: Email settings

Use these settings to configure the Email target system.

To access this dialog, select a Services node in the administration tree-view on the partner level or customer level, select Target system, select Email and click Configuration.

The settings that appear here vary depending on the target system, version and current account level. Use these settings to specify settings for the target service:

Output image format Determines the format of the output invoices.
  • TIF - A black and white TIF image.
  • PDF - If the original PDF is color, the output PDF is also color. Original text layers are preserved. If the original PDF does not contain text layers, Kofax AP Essentials adds text layers from the interpreted data.
  • PDF (black and white) - A black and white PDF. Original text layers are discarded and recreated using Kofax AP Essentials's own interpretation results, however, text layers are not created if the document exceeds 100 pages.

    Choose this setting for the smallest file size.

    When Kofax AP Essentials receives XML invoices, it creates invoice images that may contain color; however, the file size is still small.

  • No image - Invoice images are not sent to the target system. Only invoice data is sent.

If you change the output format, the change only applies to invoices that you upload after the change was made. Invoices that are already in the system at the time of the change are not affected.

Embed image and exported attachments in XML output

Instead of including the invoice image and attachments as separate files, the images are embedded in the XML output as a Base64 string.

This setting is disabled unless the XML version is Kofax AP Essentials XML (2.0).

Export attachments

Any files that are attached to a document during verification or approval are also included with the output.

This setting is disabled unless the XML version is Kofax AP Essentials XML (2.0).

Test Checks that the address specified in the Mail to box is valid.
Mail to Specifies the email recipient of invoice output. Processed invoices are sent to this address as attachments. Invoice data is saved in XML files, and invoice images are saved in TIF files.
Subject Specifies the subject of the email.
XML version The XML output version you use for the XSL transformation.
XSL Transformation

Specifies the name of the XSLT file you want to use to transform invoice data (optional). The list is populated from files that have been uploaded to the Resources view.

When using email as the target system, you can only use XSL transforms that output XML.

Download sample Prompts you to download an example XML file that you can use as a basis for your transformation.
If you use Kofax AP Essentials Connect, and you change the Target system configuration settings, you must run the AP Essentials Connect configuration wizard again before you upload new invoices.