Using country-specific logic, Kofax AP Essentials can extract documents using a variety of document types in multiple languages.
Data extraction is one of the most powerful services offered by Kofax AP Essentials. Using patented, core technologies, Kofax AP Essentials can automatically interpret and extract data from your documents, reducing manual work and reducing human error. Using country-specific logic, Kofax AP Essentials extracts documents using a variety of document types in multiple languages. After extraction, output services can send the documents and the interpreted data to a target system.
Kofax AP Essentials uses document types to describe the type of incoming documents you want to process and the information you want to extract from the documents. Among other things, document types contain settings that specify:
The document fields you want to capture.
The format of the captured fields.
Validation rules that ensure the captured data is correct.
The order in which the fields appear during verification.
When you set up Kofax AP Essentials, an administrator specifies the document type in the Extraction settings. When choosing a document type, the name of a document type indicates its purpose, which is usually expressed as a combination of a locale and a subtype. For example, if you process documents in Sweden, you might choose the document type named "Swedish invoices" or, if you want to capture line items, "Swedish invoices with line items". Available subtypes include:
- General expense invoices.
- Purchase order invoices.
- Credit notes.
- Remittance advices.
Document types are available in many locales. Accounts payable document types support purchase order invoices, expense invoices and credit notes. Accounts receivable document types support purchase order documents and remittance advices.
|Document type (locale)||Supported invoice languages||Accounts payable||Accounts receivable|
|Belgium||Belgian Dutch, French, German, English|||
|Brazil||Brazilian Portuguese, English|||
|Czech Republic||Czech, English|||
|China||Simplified Chinese, English|||
|Estonia||Estonian, English. Latvian and Lithuanian months are also interpreted.|||
|Finland||Finnish, Swedish, English|||
AP document types for this locale are only available on a preview basis.
|Hong Kong||Traditional Chinese, English|||
|Indonesia||Bahasa Indonesia, English|||
|Latvia||Latvian, English. Estonian and Lithuanian months are also interpreted.|||
|Lithuania||Lithuanian, English. Estonian and Latvian months are also interpreted.|||
|Philippines||English, Filipino (limited support)|||
|Portugal||Standard Portuguese, English|||
|South Africa||Zulu, Xhosa, English, Afrikaans|||
|Spain||Spanish, English. Catalan months are also interpreted.|||
AR document types for this locale are only available on a preview basis.
Remittance advices are not supported at this time.
|Switzerland||German, French, Italian, English|||
|Taiwan||Traditional Chinese, English|||
Supports most European languages.
This is a generic document type that you can use to extract data from XML invoices from Europe. The XML document type includes many more fields than the other document types.
We recommend using this document type if you use Invoice Portal.