Dynamics AX 2012 supported fields

This table lists the Dynamics AX 2012 fields that are supported by Kofax AP Essentials.

N/A = Not applicable. The field is neither required nor useful in the context of Kofax AP Essentials.
N/S = Not supported. The field is not supported by Kofax AP Essentials.

Document part	Kofax AP Essentials internal name	Level	Mandatory	Registration journal field	Approval journal field	Invoice journal field	Vendor invoice field	Notes
Journal name	N/A (see notes)	Header	Yes	Journal name	Journal name	Journal name	N/A	For registration journals: Taken from AIF settings. For approval and invoice journals: Taken from AP Essentials Connect configuration.
Supplier	Supplier.ExternalId	Header	Yes	Account	Vendor account	Account	Invoice Account
Buyer	Buyer.ExternalId	Header	Yes	Company	Company	Company	Company	Buyer external ID maps to the Dynamics AX company ID.
Track id	Document.TrackId	Header		Document	Document	Document	N/S
Invoice number	InvoiceNumber	Header	Yes	Invoice	Invoice	Invoice	Number
Invoice date	InvoiceDate	Header	Yes	Document date	Document date	Document date	Invoice Date
Due date	InvoiceDueDate	Header		Due date	Due date	Due date	Due Date	If not sent from Kofax AP Essentials, calculated from vendor payment terms.
Posting date	PostingDate (custom header field)	Header		Date	Date	Date	Posting Date	If not sent from Kofax AP Essentials, set to current system date.
Order number	InvoiceOrderNumber	Header		Order number	N/A	N/A	Order number	Also used to determine whether the invoice is PO based. Also used as default order number for lines.
Gross amount	InvoiceTotalVatIncludedAmount	Header	See notes	Credit (for invoices), Debit (for credit notes)	N/A	Credit (for invoices), Debit (for credit notes)	N/A	Gross amount is used if the journal type is configured as Amount includes sales tax. Otherwise, the Net amount field is used.
Net amount	InvoiceTotalVatExcludedAmount	Header	See notes	Credit (for invoices), Debit (for credit notes)	N/A	Credit (for invoices), Debit (for credit notes)	N/A	Gross amount is used if the journal type is configured as Amount includes sales tax. Otherwise, the Net amount field is used. The Net amount field is also used to create a coding suggestion row sent back to Kofax AP Essentials (if the Workflow service is enabled in Kofax AP Essentials).
Vat amount	InvoiceTotalVATAmount	Header		Sales tax amount (or corrected sales tax amount)	N/A	Sales tax amount (or corrected sales tax amount)	N/A
Currency	InvoiceCurrency	Header	Yes	Currency	Currency	Currency	Currency	Also used for coding rows.
Sales tax group	SalesTaxGroup (custom header field)	Header		Sales tax group	N/A	Sales tax group	N/A	If not sent from Kofax AP Essentials, taken from configuration in AP Essentials Connect.
Item sales tax group	ItemSalesTaxGroup (custom header field)	Header		Item sales tax group	N/A	Item sales tax group	N/A	If not sent from Kofax AP Essentials, taken from configuration in AP Essentials Connect.
Text	Text (custom header field)	Header		Free text	Transaction text	Transaction text	Invoice Description	If not sent from Kofax AP Essentials, taken from configuration in AP Essentials Connect.
Approver	Approver (custom header field)	Header		Approved by	Approved by	N/A	N/A	If not sent from Kofax AP Essentials, taken from configuration in AP Essentials Connect.
Payment term	N/A (see notes)	Header		Terms of payment	Terms of payment	Terms of payment	Terms of payment	Taken from vendor
Payment method	PaymentMethod	Header		Method of payment	Payment specification	Method of payment	Method of payment	If not sent from Kofax AP Essentials, taken from vendor.
Payment specification	PaymentSpecification	Header		Payment specification	Payment specification	Payment specification	Payment specification	If not sent from Kofax AP Essentials, taken from vendor.
Payment id	PaymentReferenceNumber	Header		Payment ID	Payment ID	Payment ID	Payment ID
Account type	AccountType	Coding row		N/A	Account type	Account type	N/A	Only Ledger (default) and Project are supported.
Account	AccountCode	Coding row	See notes	N/A	Account	Account	N/A	Mandatory if doing coding in RSO.
Debit or Credit Amount	Amount	Coding row	See notes	N/A	Debit or Credit Amount	Debit or Credit Amount	N/A	Mandatory if doing coding in RSO.
Sales tax group	SalesTaxGroup (custom coding field)	Coding row		N/A	Sales tax group	Sales tax group	N/A	If not sent from RSO, taken from configuration in AP Essentials Connect.
Item sales tax group	ItemSalesTaxGroup (custom coding field)	Coding row		N/A	Item sales tax group	Item sales tax group	N/A	If not sent from RSO, taken from configuration in AP Essentials Connect.
Dimensions (multiple)	(custom coding fields)	Coding row		N/A	Dimensions (multiple)	Dimensions (multiple)	N/A	Multiple fields, depending on customer setup. For example, “Department” and “Segment”.
Text	Text (custom coding field)	Coding row		N/A	Free text	Transaction text	N/A	If not sent from RSO, taken from configuration in AP Essentials Connect.
Project number	AccountCode	Project coding row	See notes	N/A	Project number	Project number	N/A	Mandatory if coding is performed in Kofax AP Essentials.
Project category	ProjectCategory	Project coding row	See notes	N/A	Project category	Project category	N/A	Mandatory if coding is performed in Kofax AP Essentials.
Project employee	ProjectEmployee	Project coding row		N/A	Project employee	Project employee	N/A
Project line property	ProjectLineProperty	Project coding row		N/A	Project line property	Project line property	N/A
Project sales currency	ProjectCurrency	Project coding row		N/A	Project sales currency	Project sales currency	N/A
Project sales price	ProjectSalesPrice	Project coding row		N/A	Project sales price	Project sales price	N/A
Project sales tax group	ProjectTaxGroup	Project coding row		N/A	Project sales tax group	Project sales tax group	N/A
Project item sales tax group	ProjectTaxItemGroup	Project coding row		N/A	Project item sales tax group	Project item sales tax group	N/A
Order number	LIT_OrderNumber	Line item		N/A	N/A	N/A	Order number	If not set, taken from header order number
Item code	LIT_ArticleIdentifier	Line item	See notes	N/A	N/A	N/A	Item code	Mandatory for vendor invoices.
Quantity	LIT_DeliveredQuantity	Line item	See notes	N/A	N/A	N/A	Quantity	Mandatory for vendor invoices.
Unit price	LIT_UnitPriceAmount	Line item	See notes	N/A	N/A	N/A	Unit price	Mandatory for vendor invoices.
Row total	LIT_VatExcludedAmount	Line item	See notes	N/A	N/A	N/A	Row total	Mandatory for vendor invoices.