Line-item fields: Overview

Many invoices include a list of items. For example, an invoice for tools that you bought contains a list of tools.

Each line item in the list of items contains the same fields. For example, the fields might be quantity, article number, article description, and price.

A list can contain any number of line items. For example, if you bought one tool, the list contains one line item. If you bought 75 different tools, the list contains 75 line items.

Data that can be captured in a list

  • You can capture the same kind of data in a list as in single-item fields; for example, character data, dates, and amounts.
  • For each supplier, the list of line items must always start on the same page. The list can extend over any number of invoice pages. You can capture data from one list per invoice.
  • You can capture data in single-row and multi-row line items.

    Single-row line items: Each line item in the list is on a single row.

    Multi-row line items: Each line item in the list is on multiple rows. Learn more about drawing line-item description fields (LIT_ArticleName) that span multiple rows.

  • You can capture data even when different line items in an invoice have different layouts.

Automatic line-item validation

Line items are automatically validated according to rules specified by your administrator.

If a field does not pass validation, the field is highlighted in the table and a warning icon appears at the begging of the row. If you correct a value, the line item is validated again, and the status icon disappears. If you override a validation error, you can also choose to override all of the fields in the same column by selecting Apply to all fields in this column in the dialog that appears.