Toggling field visibility

To alleviate the repetitiveness of clearing unused fields and remove clutter from the workspace, you can choose to hide unused fields.

Sometimes when verifying invoices from a particular supplier, there are fields that you rarely use. To alleviate the repetitiveness of clearing unused fields and remove clutter from the workspace, you can choose to hide unused fields. You must have the privilege to Change field visibility per supplier to use this feature.

Field visibility settings are saved per supplier. Therefore, the supplier field must be set before changing the visibility of any field.

Toggling field visibility is useful for hiding fields that you rarely use, however, to hide fields completely, administrators can use another procedure to specify which fields to display.

Hiding a field

  1. Field visibility settings are specific to each supplier, so make sure the correct supplier is selected.
  2. Click while verifying an invoice. Visibility icons appear to the left of each field.
    • - indicates that you cannot hide the field because it is not complete and not empty, or the validation settings do not allow an empty value.
    • - indicates that the field will be visible the next time you verify an invoice from the current supplier.
    • - indicates that the field will be hidden the next time you verify an invoice from the current supplier.
  3. Click the icon of the field you want to hide.
  4. Click OK in the dialog that appears to confirm that you want to hide the field.

    The next time you verify an invoice from the current supplier, the field will be hidden and empty. You can temporarily view hidden fields at any time by clicking at the top of the field list. To display a hidden field again, follow the instructions below.

Displaying a hidden field

  1. Click while verifying an invoice. Visibility icons appear to the left of each field.
  2. Click the icon of the field you want to display so it looks like this:

    The next time you verify an invoice from the current supplier, the field will be visible.