User view

Use this view to specify user settings in Admin Center.

To access this view in Admin Center, select a user name, or select Add, in the Users view.

Use this view to add or edit a user. The settings that appear in this view vary, depending on which document process you use. For accounts payable, the settings are buyer-centric. For accounts receivable, the settings are seller-centric.

See more information about user management.

User view for accounts payable organizations

Edit	Lets you edit the settings in the current view. After you select Edit, two buttons appear: Save & close - Saves any changes you made and returns to the Users view. Cancel - Returns to the Users view without saving any changes.
Reset password	Resets the password and sends a notification email to the user.
Delete	Deletes the current user.
Profile
Use identity provider	Determines whether the user uses single sign-on. If this setting is selected, the user cannot log in to Tungsten AP Essentials via the Tungsten AP Essentials login page; the user must be authenticated using single sign-on. If Use identity provider is selected when you create a new user, the user does not receive an email containing log-in information from Tungsten AP Essentials.
User name	The name you use to log in to Tungsten AP Essentials.
Full name	The real name (first name, last name) of the user.
Email	The email address of the user.
Role	The role of the user. Admin - Administrators who manage accounts, users, and settings in Admin Center. The Admin user must have the Manage accounts privilege to change settings. Without this privilege, administrators can access the Admin Center, but they cannot edit settings. User - Users who process documents and only have access to Tungsten AP Essentials Office.
Phone	The phone number of the user.
Substitute	Specifies an alternate user for workflow services. You can use this setting, for example, if the user is absent, and you want to choose another user as a temporary replacement. When this setting is empty, nothing happens. When you specify a substitute, the substitute user replaces the current user in all workflows until you change this setting to empty again. If you have workflows that use groups, instead of individual users, to assign invoices, make sure the substitute user belongs to the same groups as the user being substituted. This setting only appears when: Workflow services are enabled. The user Role is set to User.
Notes	Use this setting to make administrative notes about the user. For example, if the user is your main contact at the customer site, you can make a note of this here for your reference.
Privileges
[Settings vary]	Displays privileges that you can associate with the selected user.
Customer organization access/Buyer access
All customer organizations (current and future) or All buyers (current and future)	Grants the user access to all customer organizations/buyers, including new customer organizations/buyers that you create in the future. For example, the user can process documents for all buyers, and all of the buyers appear in the Buyers list in the upload view. If you add new buyers in the future, the user can process their documents as well.
Selected customer organizations/Selected buyers	Restricts user access to the customer organizations/buyers specified in the list.
Allow access to unclassified documents	Grants the user access to documents that AP Essentials was unable to classify automatically. This setting is only visible if buyer/seller classification is enabled. When this setting is enabled, and the user opens an unclassified document, the user can only assign the document to buyers/sellers that the user has access to.
Approval
Manager	Specifies the next user in a linear approval hierarchy who has a larger monetary limit than this user.
Amount	Determines the maximum invoice amount the user can approve without approval from a manager. If the user approves an invoice that has a total amount greater than the amount you specify here, the invoice is sent to the Manager for approval.
Currency	Specifies the currency of the Amount. This setting is only enabled if you use currency master data.
Two-factor authentication
Remove two-factor configuration	Deletes the two-factor authentication configuration for the selected user, so the user must set up a new configuration in order to log in. Use this button to prevent unauthorized access to Tungsten AP Essentials if a mobile device is lost, or if the security of the device was compromised in some other way.
Let this user to log in without using two-factor authentication	By selecting this setting, you override the Enforce two-factor authentication setting, so the user does not need to use two-factor authentication to log in.
Audit trail
Show successful authentication events	Displays successful user-login events.
Event time	The date and time that the event occurred.
Changed by	Indicates the user that triggered the event.
Message	Provides user-specific event information such as: When the user has accessed the system and what functionality was accessed. Changes to privileges and other user-account modifications. What functionality/data a person has accessed.

User view for accounts receivable organizations

Edit	Lets you edit the settings in the current view. After you select Edit, two buttons appear: Save & Close - Saves any changes you made and returns to the Users view. Cancel - Returns to the Users view without saving any changes.
Reset password	Resets the password and sends a notification email to the user.
Delete	Deletes the current user.
Profile
Use identity provider	Determines whether the user uses single sign-on. If this setting is selected, the user cannot log in to Tungsten AP Essentials via the Tungsten AP Essentials login page; the user must be authenticated using single sign-on. If Use identity provider is selected when you create a new user, the user does not receive an email containing log-in information from Tungsten AP Essentials.
User name	The name you use to log in to Tungsten AP Essentials.
Full name	The real name (first name, last name) of the user.
Email	The email address of the user.
Role	The role of the user.
Phone	The phone number of the user.
Notes	Use this setting to make administrative notes about the user. For example, if the user is your main contact at the customer site, you can make a note of this here for your reference.
Privileges
[Settings vary]	Displays privileges that you can associate with the selected user.
Customer organization access/Seller access
All customer organizations (current and future) or All sellers (current and future)	Grants the user access to all customer organizations/sellers, including new customer organizations/sellers that you create in the future. For example, the user can process purchase orders for all of the sellers, and all of the sellers appear in the Sellers list in the upload view. If you add new sellers in the future, the user can also process their purchase orders.
Selected customer organizations/Selected sellers	Restricts user access to the customer organizations/sellers specified in the list.
Two-factor authentication
Remove two-factor configuration	Deletes the two-factor authentication configuration for the selected user, so the user must set up a new configuration in order to log in. Use this button to prevent unauthorized access to Tungsten AP Essentials if a user loses a mobile device, or if the security of the device was compromised in some other way.
Let this user to log in without using two-factor authentication	By selecting this setting, you override the Enforce two-factor authentication setting, so the user does not need to use two-factor authentication to log in.
Audit trail
Show successful authentication events	Displays successful user-login events.
Event time	The date and time that the event occurred.
Changed by	Indicates the user that triggered the event.
Message	Provides user-specific event information such as: When the user has accessed the system and what functionality was accessed. Changes to privileges and other user-account modifications. What functionality/data a person has accessed.