The Target system configuration dialog: PROCESS DIRECTOR Accounts Payable

Use these settings to configure the PROCESS DIRECTOR Accounts Payable target system.

To access this dialog: Select a Services node in the administration tree-view, select PROCESS DIRECTOR Accounts Payable (or Online Connect -PROCESS DIRECTOR Accounts Payable) and click Configuration.

The services and settings available can vary, depending on your role and which Services node you selected in the administration tree. Use these settings to specify settings for the target service.

Output image format Determines the format of the output invoices.
  • TIF - A black and white TIF image.
  • PDF - If the original PDF is color, the output PDF is also color. Original text layers are preserved. If the original PDF does not contain text layers, ReadSoft Online adds text layers from the interpreted data.
  • PDF (black and white) - A black and white PDF. Original text layers are discarded and recreated using ReadSoft Online's own interpretation results, however, text layers are not created if the document exceeds 100 pages.

    Choose this setting for the smallest file size.

    When ReadSoft Online receives XML invoices, it creates invoice images that may contain color; however, the file size is still small.

  • No image - Invoice images are not sent to the target system. Only invoice data is sent.

If you change the output format, the change only applies to invoices that you upload after the change was made. Invoices that are already in the system at the time of the change are not affected.

CONFIGURATION
Client (CLIENT) The SAP client number.

This setting must match the CLIENT setting in SAP.

User name (USER) The user name you want to use to connect to SAP.

This setting must match a USER setting in SAP.

Password (PASSWD) The password for User name.

This setting must match the PASSWD setting for the user in SAP.

Alternatively, you can use the Password setting to specify a complete connection string. Read more about this hidden feature at the bottom of this page.

Note For security purposes, the number of hidden characters do not necessarily match the number of characters in the password.

Language (LANG) The SAP system language.

This setting must match the LANG setting in SAP.

System number (SYSNR) The SAP system number.

This setting must match the SYSNR setting in SAP.

Server host (ASHOST/MSHOST) The name of the SAP application or message-server host.

This setting must match the ASHOST/MSHOST setting in SAP.

MESSAGE SERVER
Use message-server host Determines whether the SAP message server is used when logging in to SAP.

Selecting this setting displays additional settings below.

Message-server system name (R3NAME) The SAP R/3 system name. This setting is only used if Use message-server host is set to true.

This setting must match the R3NAME setting in SAP.

Message-server group (GROUP) The name of the SAP server group. This setting is only used if Use message-server host is set to true.

This setting must match the GROUP setting in SAP.

System ID (SYSID) The three-letter system ID of the SAP system.
LOCAL COPY
Save Local Copy Determines whether you want to save local copies of the output (optional). Output is still sent to PROCESS DIRECTOR, even if you use this feature. You can choose to save a copy of the XML output, the output image or both.

Selecting this setting displays additional settings below.

File location Specifies the folder where you want to save copies of the output.
Save document XML Determines whether XML output is saved in the File location you specify.
Save document image Determines whether document images are saved in the File location you specified.
ARCHIVING
Archive original image Determines whether the original, incoming document images are stored in the SAP archives.

When selected, you must specify the Original image archive doc type and Original image archive identification settings.

Archiving must be enabled and configured in SAP in order to utilize this feature.

Original image archive doc type The SAP archive document type. You can specify multiple image archive doc types by separating them with a semicolon. Specify each image archive doc type using this format:

ImageFormat:DocType

...where ImageFormat is the image format and DocType is the SAP doc type.

Example

PDF:ZEIC_PDF; TIF:ZEIC_TIF

Original image archive identification Determines which SAP archiving system (Content repository ID) to send the image files to. This setting must match a Content repository ID setting in SAP.

You can specify multiple image archive IDs by separating them with a semicolon. Specify each image archive ID using this format:

ImageFormat:ArchiveID

...where ImageFormat is the image format and ArchiveID is the SAP archive ID.

Example

PDF:Z1; TIF:Z2

Archive original email Determines whether the original, incoming emails are stored in the SAP archives.

When selected, you must specify the Original email archive doc type and Original email archive identification settings.

Archiving must be enabled and configured in SAP in order to utilize this feature.

Original email archive doc type The SAP archive document type.
Original email archive identification Determines which SAP archiving system (Content repository ID) to send the email files to.

This setting must match a Content repository ID setting in SAP.

Archive output image Determines whether document images are stored in the SAP archives.

When selected, you must specify the Image archive identification and the Image archive doc type.

Archiving must be enabled and configured in SAP in order to utilize this feature.

Output image archive doc type The SAP archive document type.
Output image archive identification Determines which SAP archiving system (Content repository ID) to send the image files to.

This setting must match a Content repository ID setting in SAP.

Archive source reference This setting is no longer used.
Source reference archive doc type This setting is no longer used.
Source reference archive identification This setting is no longer used.
IMPORT
Supplier master-data file Specifies the location of an XML file that contains supplier master data that you want to import for use with ReadSoft Online. The XML file is created by settings that you specify in PROCESS DIRECTOR Accounts Payable within SAP.

Note You must specify the complete file path and file name.

Supplier file backup Determines whether ReadSoft Online saves copies of imported supplier master-data files. ReadSoft Online names each file with a time stamp and saves the files in subfolder named "Imported."

Selecting this setting displays the Supplier backup history setting.

Supplier backup history The number of days to keep the supplier master-data backup files. ReadSoft Online automatically deletes backup files that are older than the number of days you specify here.
DOCUMENT OUTPUT
XML version Defines the XML format you want to use as the basis for your XSL transformation.
  • If you use the sample XSLT file as the basis for the XSL transformation, select Internal here.
  • If you create your own XSLT file, select ReadSoft Online XML (2.0), and use the ReadSoft Online XML (2.0) schema when creating your XSL transformation.
XSL transformation Specifies the name of the XSLT file you want to use to transform invoice data.

The list is populated from files that have been uploaded to the Resources view.

This XSLT file contains the default XSL transformation for sending processed invoice information to PROCESS DIRECTOR Accounts Payable. You can download the file as-is, and upload it to the Resources view, and specify the file here to use it in your solution. You can optionally modify the transformation to meet your specific needs, but this is no necessary.

Download sample Prompts you to download a sample output document.
Note ReadSoft Online ConnectReadSoft Online Connect, and you change the Target system configuration settings, you must run the Online Connect configuration wizard again before you upload new  invoices.
Note If you require additional parameters to connect to your system (other than CLIENT, USER, SYSNR etc.) you can use the Password setting to specify a connection string that contains all of the parameters that you need.

Begin the connection string with " #CONNECTIONSTRING#", followed by each parameter and its value, separated by spaces.

Example

#CONNECTIONSTRING#R3NAME=QA2 MSSERV=3600 GROUP=PUBLIC MSHOST=server.example.com CLIENT=110 LANG=EN USER=Some_User PASSWD=Abcd.1234 SYSNR=00

If you use this method to connect, you do not need to specify the other connection settings in this view.