Processing invoices with the SAP S/4HANA Cloud ES integration

When you process invoices using the SAP S/4HANA Cloud ES, you follow the normal procedures for verifying, coding and approval, with these additional features:

  • Purchase order support.

  • Document parking.

Purchase order support

Purchase orders are imported from SAP S/4HANA Cloud ES to Kofax AP Essentials, so the data is available for selection during invoice processing in Kofax AP Essentials. When specifying line items during verification, if you do not specify a purchase order number, the purchase order number from the header field is used. Purchase orders are exported to SAP S/4HANA Cloud ES with the status, Posted.

3-way matching

Three-way matching, if enabled, is performed according to the quantities of goods received on the purchase order.

If you use 3-way matching, you must deselect the Goods receipt setting on the Delivery tab of the PO in SAP when you create PO invoices in SAP.

Document parking

If the target SAP system supports document parking, and an administrator has enabled document parking in Kofax AP Essentials, Office users can park documents during coding and approval. Parked documents retain the Parked status when exported to SAP S/4HANA Cloud ES.

Credit notes (credit memos)

The integration supports processing these types of credit notes:

  • Credit notes containing only header fields.

  • Credit notes with general-ledger items.

  • Credit notes with purchase-order references.

  • Credit notes with coding lines.

Credit notes without purchase order lines are mapped to general-ledger items in SAP. The DebitCreditCode field each line is set to "H" in SAP.