Oracle Financials Cloud: Data templates

When you configure the Oracle Financials Cloud target system service, you can use data templates to specify values for distribution combinations, payables descriptive flexfields and payables header fields.

  • Distribution combination template specifies the data from ReadSoft Online that you want to use for the distribution combinations in Oracle Financials Cloud.
  • Descriptive flexfield template specifies the ReadSoft Online data to use when mapping to payables descriptive flexfields in Oracle Financials Cloud.
  • Header field mapping specifies the ReadSoft Online data to use when mapping to payables header fields in Oracle Financials Cloud.

You specify the data using plain-text constants and variables enclosed in percent marks.

  • Constants - fixed values that you specify as text.
  • Variables - dynamic values that are determined by invoice data or system data. Variables are enclosed in percent characters (%).

To specify a variable for an invoice field, enclose the Type name of the field in percent characters (%).

A variable can also be preceded by:

Example

Customer: $WebEye.CustomerID Document created: %@date0{yyyy-MM-dd}% Buyer: %#buyer.Name%

The default value for the Distribution combination templatesetting is:

%$BuyerExternalId%-%AccountCode%

Field mapping

By default, ReadSoft Online maps many fields to payables fields in Oracle (See defaults here). However, if you want to override a default mapping or map data to a field that is not mapped by default, you can specify a custom mapping. Use the Header field mapping setting to specify custom mapping for header fields. Use the Line-item field mapping setting setting to specify custom mapping for line-item fields.

You use data templates to specify a custom mapping using this format:

OracleField="DataTemplate"

...where OracleField is the name of a payables field as designated by the Oracle API, and DataTemplate is a data template described in this topic. Separate multiple field mappings using semicolons.

Example

InvoiceNumber="000%InvoiceNumber%"

In the example above, the invoice number field in Oracle (InvoiceNumber) is mapped to the invoice number field in ReadSoft Online (%InvoiceNumber%), which is preceded by three zeros. Therefore, if you process an invoice with invoice number 123456, the value of the invoice number field in Oracle would be set to:

000123456

System variables

You can specify system variables to obtain the values of system variables in ReadSoft Online.

  • #Appendices
  • #CreditInvoice
  • #BatchPrefix
  • #buyer.Type
  • #buyer.Name
  • #buyer.Id
  • #Buyer.FieldName (where FieldName is a field name specified in ReadSoft Online XML (2.0))
  • #buyer.ExternalId
  • #buyer.Description
  • #buyer.TaxRegistrationNumber
  • #buyer.OrganizationNumber
  • #buyer.Street
  • #buyer.PostalCode
  • #buyer.City
  • #buyer.CountryName
  • #buyer.PaymentTerm
  • #buyer.PaymentMethod
  • #buyer.CurrencyCode
  • #buyer.BankAccounts
  • #Currency
  • #DateTime
  • #Description
  • #DocumentTypeSystemName
  • #ImageFile2
  • #NumberOfPagesFrontAndBack
  • #NumberOfInvoicePages
  • #NumberOfInvoicePagesFrontAndBack
  • #NumberOfAppendixPages
  • #NumberOfAppendixPagesFrontAndBack
  • #Pages
  • #Permalink
  • #ProfileName
  • #EndorserNumber
  • #Supplier
  • #Supplier.FieldName (where FieldName is a field name specified in ReadSoft Online XML (2.0))
  • #SupplierDescription
  • #supplier.Type
  • #supplier.Name
  • #supplier.Id
  • #supplier.ExternalId
  • #supplier.TaxRegistrationNumber
  • #supplier.OrganizationNumber
  • #supplier.Street
  • #supplier.PostalCode
  • #supplier.City
  • #supplier.CountryName
  • #supplier.PaymentTerm
  • #supplier.PaymentMethod
  • #supplier.CurrencyCode
  • #supplier.BankAccounts

History variables

You can specify history variables to obtain the user or the date and time of a specific process. You construct a history variable using one of these formats:

  • @UserX
  • @DateX
...where User specifies that you want the user associated with the process, Date specifies that you want the date the process occurred and X specifies the numerical code of the process you want to return. For example, %@Date0% returns the date a document was created. %@User0% returns the user name that created the document.

Custom date formats

The default date format returned by the date variable is YYY-MM-ddTHH:mm:ss.FFFFFFFZ. For example: 2021-02-28T14:46:21.1265774Z.

If you use the Oracle Financials Cloud integration, you can control the format of the date variable using standard date and time formats as well as custom formats. You specify the format of your choice by enclosing it in braces after the date variable, like this:

%@date0{yyyy-MM-dd}%

The date variable above would return for example, 2021-02-28.

Note Currently, custom date formats are only available for the Oracle Financials Cloud integration. However, custom date formats will be available to other integrations in the near future.

Process status Numerical code
DocumentCreated 0
DocumentExtractionInProgress 30
DocumentExtractionSucceeded 40
DocumentPendingManualVerification 45
DocumentPendingCorrection 46
DocumentCorrectionFlowStarting 47
DocumentCorrectionFlowInProgress 48
DocumentCorrectionFlowDone 49
DocumentRejectedDuringVerification 50
DocumentRequestForInformationDuringVerification 55
DocumentManuallyVerified 60
DocumentPendingRegistration 61
DocumentRegistrationInProgress 62
DocumentRegistrationSucceeded 63
DocumentRegistrationFailed 64
DocumentPendingApproval 65
DocumentApprovalStarting 79
DocumentApprovalInProgress 66
DocumentApproved 67
DocumentApprovalSucceeded 68
DocumentApprovalRejected 69
DocumentRequestForInformation 70
DocumentPendingAllocation 71
DocumentPendingPost 74
DocumentPostInProgress 75
DocumentPostSucceeded 76
DocumentPostFailed 77
DocumentAssignedToUser 78
DocumentPendingBatchRegistration 80
DocumentPendingBatchPost 81
DocumentValidationFailed 82
DocumentPendingExport 90
DocumentExportPostponed 91
DocumentExportInProgress 95
DocumentExportFailed 99
DocumentExportSucceeded 100
DocumentSentToStorage 200
DocumentCommentAdded 201
LineItemExtractionUsed 202
DocumentFailed 900
DocumentDeleted 1000

Meta-data variables

You can specify these variables to obtain additional meta data from ReadSoft Online that is not available in the variables above:

  • $WebEye.CustomerID
  • $WebEye.BatchID
  • $WebEye.OutputImageFormat
  • $WebEye.DocumentID
  • $ExternalId
  • $UploaderUserName
  • $OriginalFileName
  • $BatchTrackId
  • $ReceiveTime
  • $DocumentId
  • $VerifierUserName