Visma Business

Kofax AP Essentials is an automated document-processing system that utilizes remote cloud computing. This means you no longer have to maintain large, expensive server systems and complex software installations in order to process documents. Instead we handle all of that for you, and all you need is a web browser to access a state-of-the-art document-processing system on the cloud.

Kofax AP Essentials accepts documents in various formats—such as paper, image files, email—and automatically interprets and validates them. All you have to do is log in using a web browser to upload invoices and check interpreted data for correctness using an intuitive, state-of-the-art interface. Likewise, administrative tasks can be easily performed in a web browser.

Cloud Interaction Diagram

After an invoice is processed, Kofax AP Essentials automatically sends the output (document data and images) to a target system. The target system can be one of many popular financial systems, accounting programs, ERP systems, or even a file system. The possibilities are endless.

Kofax AP Essentials can do more than send output to a target system; it can also perform seamless, two-way communication with the target system, providing additional features and interaction. We call this an integration. Integrations are flexible, easy to configure, and come complete with all the features you need in order to connect Kofax AP Essentials with your target system. This saves you time and money, since there is no need for extensive customization.

An integration usually consists of three components:

  • Kofax AP Essentials.
  • A target system, such as Visma Business.
  • Kofax AP Essentials Connect, a light-weight program that you install locally to enable communication between the systems and synchronize master data. Kofax AP Essentials Connect also provides an alternative method to upload documents to Kofax AP Essentials.

    Integration features

The Visma Business integration enables cooperation between Kofax AP Essentials and Visma Business. Visma Business is a Swedish ERP system that supports the handling of invoices, projects, orders etc.

Storage services

If you use Storage services, invoices in storage are automatically updated when you make coding changes in Visma Business. The document history is also updated, so you know changes are made.