Changing the buyer while approving an invoice

Sometimes you might want to change the buyer while approving an invoice. This can be problematic, however, depending on your target system. Changing the buyer of an invoice is not as simple as changing the supplier of an invoice because when you change the buyer, you change the legal entity that is responsible for the invoice. If your target system uses preliminary registration, the invoice is already posted to the buyer during the registration step before you approve the invoice. Therefore, you cannot change the buyer if Perform registration step is selected.

To change the buyer while approving an invoice, you must ensure that:

•  Perform registration step is not selected in the Process control service.
• The user has the Edit approval documents privilege selected on the Privileges tab.

After these conditions are met, the Buyer field is editable during approval.