Visma Administration

Tungsten AP Essentials is an automated document-processing system that utilizes remote cloud computing. This means you no longer have to maintain large, expensive server systems and complex software installations in order to process documents. Instead we handle all of that for you, and all you need is a web browser to access a state-of-the-art document-processing system on the cloud.

Tungsten AP Essentials accepts documents in various formats—such as paper, image files, email—and automatically interprets and validates them. All you have to do is log in using a web browser to upload invoices and check interpreted data for correctness using an intuitive, state-of-the-art interface. Likewise, administrative tasks can be easily performed in a web browser.

After an invoice is processed, Tungsten AP Essentials automatically sends the output (document data and images) to a target system. The target system can be one of many popular financial systems, accounting programs, ERP systems, or even a file system. The possibilities are endless.

Tungsten AP Essentials can do more than send output to a target system; it can also perform seamless, two-way communication with the target system, providing additional features and interaction. We call this an integration. Integrations are flexible, easy to configure, and come complete with all the features you need in order to connect Tungsten AP Essentials with your target system. This saves you time and money, since there is no need for extensive customization.

Tungsten AP Essentials supports integrations with Visma Administration via the Visma Administration and Visma Administration (AP) target system services. Visma Administration is a Swedish ERP system for small companies that supports the handling of invoices, projects, orders etc. When using Visma Administration with Tungsten AP Essentials, you can perform registration and posting of supplier invoices and credit invoices and integrate master data for greater efficiency.

When using a Visma Administration target system, you should be aware of the following:

• Posting to the general ledger is always a manual step in Visma Administration. Tungsten AP Essentials can register supplier invoices using the API, but the actual posting must be done manually in Visma. In this context, the term "posting" does not posting refer to the general ledger, but instead refers to the final registration of the supplier invoice in Visma.
• Visma Administration does not support changing the supplier of a registered invoice.
• Visma Administration does not support changing an invoice to a credit invoice or vice versa.
• Visma Administration has built-in coding templates, but these are not accessible or used when suppliers are registered using the API.
• When an invoice is registered, two accounting lines are created automatically (in Swedish):

  Account	Debit	Credit
  2440 – Leverantörsskulder		(Total amount)
  2641 – Debiterad ingående moms	(VAT amount)

  The Debit/Credit amount on these lines cannot be changed, but they are linked to the total amount and VAT of the invoice. If you need to change these amounts, change the corresponding invoice field, and the coding lines are automatically updated with the new values.

You can use Visma Administration target systems with or without Workflow services.