Enable supplier synchronization

e-Invoice Connect users can select a button in e-Invoice Connect to upload supplier master data from AP Essentials. Before you select the button, however, you must enable supplier synchronization in AP Essentials. Currently, e-Invoice Connect accepts up to 20,000 suppliers.

To enable supplier synchronization:

Navigate to the e-Invoice Connect view and select Edit.
Select the Master data tab.

Select Allow supplier upload to let e-Invoice Connect copy supplier master data from AP Essentials to e-Invoice Connect. Additionally, you can select Allow organization identifiers and/or Allow organization bank accounts to let e-Invoice Connect copy tax registration and organization numbers and/or bank account information. You can also choose to let e-Invoice Connect copy suppliers that are blocked in AP Essentials by selecting the Allow blocked suppliers setting.

If you have connections on the buyer level, these settings are default for each buyer. To override the default settings for an individual buyer, select a buyer in the Buyer-specific settings list, and use the view that appears to specify the settings.

When you select Allow supplier upload, these fields are mapped:

Value from AP Essentials	e-Invoice Connect field
Supplier number	membersIdForParty
Supplier name *	address.name
Street	address.streetAddress
Postal code	address.zipCode
City	address.city
A two-letter country code, determined by the country name	address.countryId
Phone number	contact.phone
Description	comment

* Supplier name is the only required field. All other fields are optional.

When you select Allow organization identifiers , these fields are mapped:

Value from AP Essentials	e-Invoice Connect field
"OrganizationNo"	identifiers[].type
Organization number	identifiers[].Identifier
"VAT"	identifiers[].type
A two-letter country code, determined by the country name	identifiers[].countryId
Tax registration number	identifiers[].Identifier

Organization and tax registration numbers cannot be sent to e-Invoice Connect if the country cannot be determined.

When you select Allow organization bank accounts , these fields are mapped:

Value from AP Essentials	e-Invoice Connect field
If Bank number type is set to "None" in AP Essentials, paymentMeans[].type is set to "Bank" in e-Invoice Connect.	paymentMeans[].type
Bank name	paymentMeans[].bankName
BIC number	paymentMeans[].swiftCode
Clearing number	paymentMeans[].clearingNo
Account number	paymentMeans[].account

If multiple accounts of the same type are specified in AP Essentials, only the first account is mapped.

Select Save.

When new suppliers are created in AP Essentials, the new supplier information will be sent to e-Invoice Connect according to your settings.