Account types - (visible if the target system supports multiple account types)

Displays a dialog for adding an account type.

Displays a dialog for editing the selected account type.

Removes the selected account type from the list.

Default

Specifies the default account type to use when coding invoices (default setting: general ledger).

Coding fields

Displays a dialog for adding a coding field.

Displays a dialog for editing the selected coding field.

Removes the selected coding field from the list.

Changes the order of the selected coding field in the list. This determines what order the coding fields appear after the default fields (Account, Debit and Credit).

Name

The display name of the coding field as it appears when coding invoices.

Internal name

The internal name that ReadSoft Online and your external financial system use to identify the coding field.

Coding lines

Coding lines are optional

If this option is selected, you are not required to specify coding lines.

Warn if no coding lines exist

Displays a warning if no coding lines are specified when you approve the invoice; however, you can ignore the warning and approve the invoice.

Coding lines are required

Displays a warning that you cannot override, if no coding lines are specified when you approve the invoice. You must specify coding lines in order to approve the invoice.

Automatic coding suggestion

Use automatic coding suggestion

Determines whether automatic coding suggestions are enabled.

Partner

Specifies that coding suggestions are shared on the partner level.

Customer

Specifies that coding suggestions are shared on the customer level.

Buyer

Specifies that coding suggestions are shared on the buyer level. You must use buyers to enable this setting.

Source

Determines where coding suggestions come from.

General

Allow balancing against total amount

If this setting is not selected, you must balance the debit and credit accounts. When selected, you can balance the invoice against the total amount. This means that the absolute value of the sum of the debits, minus the absolute value of the sum of the credits, must equal the absolute value of the total amount (net or gross, depending on which Balancing amount field you select).

Balancing amount

When Allow total-amount balancing is selected, this setting determines which amount field (net or gross) to use to balance amounts when coding an invoice. You can choose:

• Gross amount

• Net amount

• Gross amount minus VAT amount

This setting also determines which amount field is used to calculate coding suggestions (even if Allow total-amount balancing is not selected).

Allow document parking

Enables the Park document setting in the Approval view.

This setting is only available if the target system supports document parking, and Support for document parking is selected in the Edit/Add new target system dialog.